WPCm Atq.CÀ:m̯;߉2R0I)Mr:lzɨ#͇ADUP5A Vb>ZLwB޿㳛|斐ʓ%B7dͣ]$'ˊ [&Ōk/T-nϢ'?]Jp~Tuw}0Jbv{lֻagB".|zg*l0朹ӹlMH^Aرh~sܘ&?wzHgd ?r}akLQIQc:D{F',,[Tҳ:th5vFc C[i[$mE<4` akfrb.ScqSһi0ՕLcaAc&gU(JrRˇc LUZG4O`UV.ܟsƛ)1JkD2iְ޽ )^+#U>( 0U,g 0 0< 0<W 0Y 0 D+ Aw dC 0 B \ D3y  " " " B-A 0Q#UN %M(N,E.^ 0w<4@T mV\  `&Times New Roman' Advisory Council of Classified Employees userfour0wvncc .   6 4Heading 1XXXA $ShrutiA8.` hp x (#8   e[X` hp x (#eS\  `&Times New RomanS $Shruti6) 4Heading 2XXX    <:Default Para<:Footnote Ref64Hypertext    (2$ u!..      XX  'dxd o&"D&raw Object Text <C HKKKK Z  "..      XX  K(XK?+ ` hp x X?XaX    (2$ u!..      XX    d'dxd  X  X   X  X   X  X )Hairline d#|x(ru$..      ZXXZZhp LaserJet 1300 PS0(9 Z6Times New Roman RegularX5w2 O2МU u!..      XX  _       XX<( X` hp(#X<F9 AdvisoryCouncilofClassifiedEmployeesXaXF9   F9XXa 2004 X A) xd Ec xA  d  E.` hp x (#X(#E-  F9 cSO~K p X@EoKoK-  F9tF9XTXtXTXXXT    (#X(#&    XaXXXTMINUTES (#(#K(# k  )Ԍ  ЌXaXXXa  ?.` hp x (#(#?B  XaXXXaXaXXXa   ԍMINUTESDRAFT  C  '_ XJanuary15,2004 ,Thursday,10:00a.m. a &  MarshallUniversityGraduateCollege,SouthCharleston,WV G  X'qATTENDANCE k    XE.` hp x (#X(#EMembersinattendance: 7    XE.` hp x (#X(#E StephanieNeal,Marshall,presiding   p AmyPitzer,Concord   ZacWycherley,Northern     p SidCooper,WVUTech (#(#K(#   VerneBritton,WVNET     p BarbaraNeuman,WestLiberty w    E.` hp x (#X(#EKenHarbaugh,Shepherd     p ValeriaBarfield,WVSOM ]  RobertLong,HEPC h      p BobMacPhail,Eastern C JoeTaylor,_MUGC_Ԁ h      p ChrisGray,Southern ) FredHardee,Bluefield     p _Debi_ԀCruse,Potomac g MaryIgo,NewRiver h      p SandyShriver,Fairmont M PatsyBee,WVUParkersburg 3   E.` hp x (#X(#EӀ0   `  (#(#  XMembersexcused:     X E.p` hp x (#X(#EJohnna_Beane_,WVUCharleston   p EvieMcPherson,_Glenville_ s   E.` hp x (#pX(#E_Fatiema_Ԁ_Wilkerson_,WVState   p PaulMartinelli,WVU Y  ?  XGuests: }%  XAnnaMaryWalsh,Shepherd     p MargaretButtrick,HEPC c  ChancellorMichaelMullen,HEPC I  XaXXXaXTXXXaE.` hp x (#X(#E    &    XaXXXTPREVIOUSMINUTES   h      p   Ԍ   Ќ$ X(#X(#$XaXXXaXaXXXa  'XaXXXaXTXXXaE.` hp x (#X(#E    &    XaXXXT  TheminutesoftheDecember4,2003minuteswereapprovedwithminorchanges.  Ԍ " Ќ$ X(#X(#$XaXXXaXaXXXa  'LIAISONREPORT !U$   MargaretButtrickreportedonseveralitemsinresponsetopreviousinquiresfromthe y#!!&   ACCE: _$"'  XOvertimecalculationsfornonexemptclassifiedemployees: +&#) Hourlyrateupto40hoursplus1.5xhourlyrateafter40hours.(Sameforcomptime.) '$* Theemployeehastheoptiontochoosecomptimeorovertimepay. '%+ TheHEPCcentralofficehasaformusedtodeclareupfrontwhichwillbegiven. (&, Workingovertimemustbeapprovedinadvance. )k'-  *Q(. Exemptclassifiedemployeesaregivencomptimewhenworkingaholiday.Itisupto +7)/ thesupervisorwhetherornotanexemptemployeegetscomptimeforworkingover37.5 u,*0 hoursperweekorover7.5hoursperday. [-+1  X  A.+2 _ ACCEMinutes11504!!E(#page2 X A) xddE= xA >    Paycalculationsforworkingholidays,nonexemptemployees: /   37.5workweek+7.5hoursforworkingonaholiday=45hrs    therefore,theemployeeisentitledto40hoursstraightpay+5hoursat1.5xhourlyrate.    Adiscussionfollowedconcerningpayforparttimeworkerswhoarescheduledtobeoff o  Xwhentheholidayoccurs.Mrs.Buttrickofferedtheopinionthatlessthanfulltime U workersgetthepaidholidayonlyiftheyarenormallyscheduledtoworkthatday.There  ;  wasdisagreementonthisinterpretationamongtheCouncilmembers.Forexample,ifa y !  paidholidayfellonMonday,a30houremployeewhoworksMondaythruThursday _   wouldgetthepaidHolidayandwouldwork3daysthatweek,butthe30houremployee E  whoisnormallyscheduledforTuesdaythruFridaywouldnotgetthepaidholidayand +  wouldhavetowork4days.      ItwasnotedthattheInstitutionalBoardsofGovernorsshouldhaveaHolidaypolicy   inplaceateachinstitution. k  Q Inresponsetoquestionsaboutmeritpay,Mrs.ButtricknotedthatStatecodewillnot 7 allowforbonuspay,therefore,meritpaywouldbeaddedtoanemployeesbasepayand u thereforewouldbeapermanentpayincreaseratherthataoneyearincrease. [  X XMrs.Buttrickdistributedalistofpolicieswhichhavebeentotallyorpartiallyhanded ' downtothelocalBOGfromtheHEPCindicatingtheirimplementationstatus.Thelistis   availableontheHEPCwebsite.ShenotedthatBOGpoliciescannotbemorerestrictive  thanHEPCpoliciesorlegislation.AlistofcurrentHEPCrulesisalsoavailableonthe  HEPCwebsite.(  http://www.hepc.wvnet.edu/   ݀) g  M  X XE.` hp x (#X(#EAdiscussionwasheldabouttheGovernorsEfficiencyBillwhichhadbeenintroduced 3 bythePresidentoftheSenateattherequestoftheExecutive,butnotyetnumbered.Of q particularnoteisaproposedprovisotobeaddedtosection18B71b: W  X XE.` hp x (#X(#EThatbecauseoffiscalconstraintsandtheneedtomaintainandimproveservicesto =  studentsandthecitizensofthisstateduringtheanticipatedperiodofthosefiscal #! constraints,theprovisionsofthissectionshallnotapplyfromthefirstdayofJuly,two  " thousandfourthruthethirtiethdayofJune,twothousandsix.  # Ifthisweretopass,allclassifiedemployeesinhighereducationwouldlooseallseniority !}$ andbumpingrightsfortwoyears. "c %  XCOMMITTEEREPORTS: $/"'  XBENEFITSCOMMITTEE S&#)  X XTherewasnoBenefitsCommitteereport. (%+  X XCOMMUNICATIONSCOMMITTEE )'-  X0  AmyPitzerreportedthatthepriorityforthecommitteeisthelegislativebrochure.A+_)/(#(# 0  draftwassenttothecommitteemembers.Shereportedthatmembersofthelegislative,E*0(#(# 0  Educationcommitteesaskedforabrochurelistingstaffconcerns.Therewasabrief-++1(#(# 0  discussionofthestafftostudentratiosandhowdrasticallyitvariesamongthedifferenti.,2(#(# 0  institutions.ShenotedthatareportontheprogressbeingmadetowardfundingtheO/,3(#(# 0  classifiedstaffsalaryscheduleisduetoLOCEAinJanuary.Mrs.Pitzerquestionedthe 50-4(#(#  ACCEMinutes11504!!E(#page3 X A) xddE= xA >    availabilityofFall2003data.Mrs.ButtrickreportedthatitwasdueJan10thbutthey    werehavingsomedifficultywithWVUsdata.   XLEGISLATIVECOMMITTEE o  X XStephanieNealreportedthattheGovernorhasproposeda2.5%reductionintheHigher  ;  Educationbudget.ShealsoreportedthattheLegislativeOversightCommissionon y !  EducationalAccountability(LOCEA)hasrequestedareportfromChancellorMullen _   addressingprogressonissuesaddressedinSB653andSB703.Mrs.Buttrickreported E  thatinformationfromthereportsshouldbeavailabletoday.Mrs.Nealrequestedmore +  informationontheequalizationofretirementcontributions.      HIGHEREDAWARENESSCOMMITTEE    X XJoeTaylorreportedthattheHigherEdAwarenessCommitteedidnotmeetasscheduled Q  X XE.` hp x (#X(#EduetosevereweatherinDecember.TheAdvisoryCouncilofFaculty(ACF)has 7 producedalegislativeagenda.TheACFmadetheirannualpresentationtoHEPCin u December.Amongtheirconcernswere:annualincrementpay,facultyrepresentationon [  X XE.` hp x (#X(#EtheHEPC,andputtingFacultySenatesincode.Itwasnotedthatpublicschoolfaculty A andstaffhaveayearlyincrementandaneducationincrementbuiltintotheirschedules ' plusa$2,500bonusfor10yearsforattainingnationalcertifications.    X XPOLICYCOMMITTEE   X g   XE.` hp x (#X(#EZacWycherleyreportedthatthecommitteedidnotmeetbutnotedthattherewasstillno M finalCouncilresolutionconcerningthemakeupofinstitutionalClassifiedStaff 3 Councils. q  X XE.` hp x (#X(#EThecurrentmakeupasdefinedinSB2224worksforsomeinstitutions,butsmaller W collegesarehavingtroublefinding2representativesforeveryEEOCcategorywhile =  othercategoriesofemployeesareunderrepresented.ThemajorityoftheCouncil #! expressedsupportforaddingBOGrepresentativestotheClassifiedStaffCouncilsas  " votingmembers.  #  XCHANCELLORMULLENSVISIT "c %  XChancellorMullenjoinedtheCounciltodiscussissuesrelatedtothecurrentlegislative $/"' sessionandissuesrelevanttoclassifiedemployees.HenotedthatthePowerPoint m%#( presentationfromhisreporttothelegislatureisavailableontheHEPCwebsite.He S&#) distributedhandoutsfromthelatestHigherEducationReportcard. 9'$*  (%+ ChancellorMullensharedstatisticsrelatingtoretirementcontributioninequities. )&, About900employeesareunderaplanotherthanPEIA.Itwouldcostanestimated )'- $12milliontobringhigheredemployeesuptoequitywithotherstate.$350million *y(. annuallygoestopaydowntheteachersretirementliability.GovernorWisehas +_)/ proposedusingtobaccosettlementtohelpsettlethepastdebts.TheChancelloralso ,E*0 sharedaspreadsheetwiththeestimatedcoststofundtheStaffSalarySchedule  -++1  X  i.,2  XXXX   ACCEMinutes11504!!E(#page4 X A) xddE= xA >  XTheChancellorreportedonthe2.5%budgetcutproposedintheGovernorsbudget.  Dr.MullenreportedthattheGovernorhadmetwiththepresidentsandtheBOGChairs  todiscusswaystomakethestatehighereducationsystemmorefiscallyefficient.Some  suggestionsforwaystoraiserevenueorcutlossesincluded: o  X Xӄdontlowerstateincometaxesalongwiththefederalreduction  ;  Єhiremoreauditorsinthetaxofficetoimprovecollectionsandenforcement y !  Єconsolidatethevariousstudentfees _   Єremovecontrolsfromfeeswhicharecollected E  Єincreaseprocurementflexibility +  Єimposeatwoyearsuspensionofclassifiedstaffseniorityrights      InreferencetotheproposedbondissueDr.Mullennotedthattwoyearsofdebtservice   wouldberequiredinabankaccount,lotteryfundswouldbeusedtopaybackthedebt k serviceonthebonds. Q  7  X  Dr.Mullenreportedthatcomplianceauditshavebeencompletedatthreeinstitutionsso u   Far:Concord,WVUParkersburg,andWVState.Theauditslookatstaff,faculty,and [   studentfiles,policies,grievances,etc.Heexpectstheauditstoproceedonathreeyear A   cycle.TheresultsoftheauditsarereportedtotheBoardsofGovernorsalongwitha '   requestfortheBOGtorespondtotheHEPC.Dr.Mullennotedthatthepurposeofthe     auditsistoidentifyproblemswhichneedtobefixedratherthanjustgiveasealof    approval.Theattitudeshouldbetofixanyproblemsandnottodefendthem.   XCOMMUNITYCOLLEGESEPARATION M  X XItwasreportedthat,ascommunitycollegecomponentsarebeingseparatedfromtheir q hostinstitutions,andashighereducationinstitutionsarereorganized,classified W employeesonlyhavebumpingrightswithintheirhomeinstitution.Inthecurrent =  environment,institutionalBOGshavetheauthoritytomakesalaryadjustments. #!  X  "  XMs.Nealrequestedtimelyinformationonsalariesacrossthevariousclassesof  # Employees.Mrs.Buttricknotedthatproblemsariseingatheringandreportingthistype !}$ ofinformationsincedifferentindividualsarepaidindifferentwaysandfromdifferent "c % sources.(i.e.fulltimevsparttimevstempvscasual;classifiedvsnonclassifiedvs #I!& faculty;contractvsregularvsgrant;etc.)However,areportshouldbeavailable $/"' Monday,January19,04. m%#(  X XMs.NealraisedaquestionconcerningtheCompensationReviewCommitteesinactivity 9'$* Ms.PitzersuggestedthattheCRCcouldfacilitateastatewidesystemtoaddressthe (%+ compensationproblem.Dr.Mullensuggestedthatlegislativeconcurrenceisneededto )&, solvethecompensationproblemandwithoutadditionalfundingeveryoneconcerned )'- needstomakeadecisionaboutwhattheywantandhowitwouldbeimplemented,itis *y(. timetogetonwiththisdiscussion. +_)/  X XMs.Pitzerraisedtheconcernaboutpossiblecutscomingfromgettingridofpersons -++1 verseseliminatingpositions.Itwasnotedthatsystemsareinplacebutarenotbeing i.,2 enforced. O/,3  X  50-4  XXXX   ACCEMinutes11504!!E(#page5 X A) xddE= xA >  XMr.Longaskedaboutthepossibilityofcreatingseparateboardsforcommunitycolleges  Dr.Mullenexpressedbeliefthatsuchabillwillbeintroducedthissession.   X XMs.Nealaskedforclarificationonhowgrantfundedemployeesaretreatedinrelationto o regular,fulltimeemployees.Whatstaffrightsdotheyhave? U  X XMr.BrittonraisedconcernsaboutthefactthatthecentralofficeandWVNEThaveno y !  studentgeneratedfundingandWVNETisrestrictedfrombeingabletoraiserates. _   ChancellorMullennotedthatincreasedratesjustpushexpensesdowntothecustomers, E  i.e.thecollegesetc.Dr.MullenexpressedsupportfordevelopingVoIP(voiceoverIP) +  andenhancedteleconferencingservices.Inordertoremaincompetitivewithprivate   providers,thesystemneedstomoveaheadofthecurveandtakeadvantageof   opportunitiesfordevelopingmarkets.    X  ChancellorMullenindicatedthatheexpectedsignificantbudgetcutsatWVNETandthe Q   centraloffice.ConcernwasexpressedabouttheGovernorsflexibilitybillwhich,if 7   passed,wouldmovethestaffofWVNETandtheHEPCofficetononclassifiedand u   wouldremovethecapof20%ofemployeesbeingnonclassified.TheChancellor [   respondedthatitcamefromconversationswithSenatorPrezioso. A   TELECONFERENCE    XMs.McNealsuggestedthattheCouncilconsiderhostingastatewidevideoconference  withtheWVgubernatorialcandidatesincooperationwiththeAdvisoryCouncilof g FacultyandtheAdvisoryCouncilofStudents,possiblyinlateAprilafterthecurrent M legislativesessionisover.Withlargenumberofcandidatesintheprimariesthe 3 questionswouldhavetobestructuredandresponsetimelimited.Itwasnotedthatifthe q Councilweretoundertakethisproject,itwouldbeimportanttorecruitalargenumberof W participantsateachsite. =   #! MotionbyBobLongandsecondedJoeTaylor:  " TheACCEChairauthorizedtopursuethepossibilityofcoordinatingastatewide  # teleconferencewithgubernatorialcandidatesandtheChairisdirectedtoapproachthe !}$ ChairsoftheACFandtheACStosolicittheirparticipation. "c % Motioncarried. #I!&  X $/"'  OLDBUSINESS: m%#(  XAdiscussionensuedconcerningthestructureofinstitutionalClassifiedStaffCouncils. 9'$*  X XMotionbyKenHarbaughandsecondedbyBobLong: )&, RequestchangeinmakeupofClassifiedStaffCouncilsto aminimumofone )'- representativefromeachfederalEEOCcategory. *y(.  X XMotionbyKenHarbaughandsecondedbyChrisGray: ,E*0 AddtheBoardofGovernorsand/ortheBoardofAdvisorsrepresentativetothe -++1 institutionalClassifiedStaffCouncils. i.,2 MotionCarried. O/,3 Ѐ_ 50-4  XXXX   X ACCEMinutes11504!!E(#page6 X A) xddE= xA >  NEWBUSINESS   XVerneBrittonannouncedthataTechnologySummitwouldbescheduledatthe  legislature.Healsoreportedthat_Glenville_ԀStateCollegehasanewemailserverand o theirACCErepresentativesnewemailaddressis  evie.mcphearson@glenville.edu]   U   ;  Mrs.PitzerreportedthatHigherEducationDayattheLegislativewasscheduledfor y !  Tuesday,February3rd.Memberswhocouldbeinattendancewereadvisedtoschedule _   meetingswiththeirlocallegislators.TheCouncilwasadvisedthatthislegislative E  sessioncouldbeatoughuphillfighttopreservebasicemployeerightsandsoCouncil +  membersneedtokeepabreastofwhatishappeninginthelegislatureandbereadyto   respondquicklywhenwarranted.    XNEXTMEETING: Q  X 7 ThenextACCEmeetingisscheduledforThursday,February26th,10:00at_MUGC_. u  XADJOURNMENT: '  XThemeetingadjourned3:00p.m.   XRespectfullysubmittedby: 3 RobertA. Zac Wycherley  " Secretary  # _APPROVED:_ $/"'   26February2004