WPC .΁| pK@T&9n{Z HKU> 0$ D + Aw u{ 0 B  D3 ^ w 4  ( m* uA u+ 0b3Nuu u, 0N"upEhp LaserJet 1300 PCL60(9 Z6Times New Roman RegularX($USUS.,6 4Heading 1  XXXS $&Alfredo's DanceS X 8.` hp x (#8    e[X` hp x (#eS\  `&Times New RomanS  6) 4Heading 2XXX    \  `&Times New Roman $&Alfredo's Dance(2SH$ !..      oiXXoioi  'dxd o&"D&raw Object Text <C HKKKK k  SH"..      jaXXjaja  K(XK?+ ` hp x X?XXjaX XXX   Ї(2SH$ !..      oiXXoioi    d'dxdv1 m0"3|xU k  SH"..      jaXXjaja  K(XK?+ ` hp x X?XXjaX XXX   Ї k  SH"..      jaXXjaja  K(XK?+ ` hp x X?XXjaX XXX   Ї (:3]$ !USUS.,   d  k  SH"..      jaXXjaja  K(XK?+ ` hp x X?XXjaX XXX   Ї k  SH"..      jaXXjaja  K(XK?+ ` hp x X?XXjaX XXX   Ї k  SH"..      jaXXjaja  K(XK?+ ` hp x X?XXjaX XXX   Їhttp://www.wvacce.org(O$ k  SH"..      jaXXjaja  K(XK?+ ` hp x X?XXjaX XXX   Ї !USUS.,  _XXX XXXXiXXAdvisoryCouncilofClassifiedEmployees#XXi###L%iXX2004  X B.` hp x (#XB-  #XXi#jaXX cSO~K p X@ElK lK-  #XXja#iXX#XXi#A!) xdXEz !A {# @,XXXX    ! (#X(#!&  u  MINUTES 8"8"I8" u  Ԍ ^ ЌXXXX  B.` hp x (#(#B'^ X July2527,2004 ,annualplanningmeetingandelections. 6 HeritageFarmMuseumandVillage,Huntington,WV.&   &  X'&XXXX      ATTENDANCE  Ԍ    ЌXXXX  B   ԍATTENDANCE  C    Membersinattendance:  j   X p StephanieNeal,Marshall,presiding (   PaulMartinelli,WVU B   p AmyPitzer,Concord x    (   SidCooper,WVUTech   .   XZacWycherley,Northern   (   DebiCruse,Potomac r VerneBritton,WVNET   (   JohnnaBeane,WVUCharleston ^ BarbaraNeuman,WestLiberty (   BobLong,HEPC     J KenHarbaugh,Shepherd   (   FredHardee,Bluefield 6 MaryIgo,NewRiver x    (   ChrisGray,Southern " SandyShriver,Fairmont#XXXXx#XXXX   (   MaryAlltop,Glenville  #XXXX #XXXXMonicaShafer,MarshallC&TC0 ( 0(%(%ScottHigginbotham,WVSC&TC%%      Membersexcused: z  X p ValeriaBarfield,WVSOM   (   BobMacPhail,Eastern#XXXX #XXXX R  X   p PatsyBee,WVUParkersburg#XXXX؈ #XXXX0 ( 0(%(%BrendaSee,WVUTechC&TC>%%    p Bill_Lucht_,ShepherdC&TC0  0(%%0(%(%Annette_Schorr_,FairmontC&TC*%%   Guests: Z    p Dr.J.MichaelMullen,HEPCChancellor 2!  XXXXX7X XXXX X XX7X XE.` hp x (#X(#E     XE.` hp x (#X(#E& L   #XXXX  #XXXX NEWMEMBERSI  Ԍ !$ Ќ $ X(#X(#$XXXXXXXX     NewmembersScottHigginbothem,WVStateC&TC,MaryAlltop,Glenville,andMonica #v!&   Shafer,MarshallC&TCwerewelcomed.  $b"' PREVIOUSMINUTES ~'&%*   XXXXX7X XXXX X XX7X XE.` hp x (#X(#E     XE.` hp x (#X(#Ej  B  X XXX #XXXX #XXXX PREVIOUSMINUTES  8C  j݌̌ $ X(#X(#$XXXXXXXXXXXXXXXX    XXXXXXXXX7X XXXX X XX7X XE.` hp x (#X(#E    Q  B  #X XXX #X XXX #XXXX #XXXX  >C    TheminutesoftheJune17,2004meetingwereapprovedwithcorrections.'L!=QV݌ V)&, Ќ X$ X(#X(#$XXXXXXXX   LIAISONREPORT  ,)/   Therewasnoliaisonreportthismonth. -+1 #XXXXآ# ?hXX@,@@,  #XX ?h##XXXX#XXXX@@,  /r-3  ACCEMinutesJuly2527,2004@,  ?hXX@@, #XX ?h##XXXXq#XXXXԈZ#Z#J%page2  X E.` hp x (#X(#E-    cSO~K p X@EDK DK-  A!) xdXER !A S  ANNOUNCEMENTS #XXXXs#XXXX J   StephanieNealreportedthattheACCEExecutiveCommitteemetwithChancellorsMullenand "   SkidmoreonJune18thtodiscusspossiblechangesinSeries8(thepersonnelrule)andaprocessfor    addressingtheissue.ThepersonnelrulerevisionswillcomeunderthepurviewofthenewVice    ChancellorforAdministration,DennisTaylor.     Mrs.NealalsoreportedthatZacWycherleyhasbeenofficiallyappointedtofilloneofthevacancies  f    ontheJobEvaluationCommittee.ShealsoreportedthattherearenocurrentplansfortheJECto  R    reviewanyjobfamilies.  >    Mrs.NealnotedthatonJuly22,2004,theGrievanceBoardfiledaproposaltoamendProcedural n    Rule156_CSR_Ԁ1fora30daypubliccommentperiodwhichendsAugust19that9:30am. Z    CommentsmustbeinwritingtotheGrievanceBoardsCharlestonOffice.Acopyoftheproposed F    changesweredistributedandareavailableattheGrievanceBoardswebsite. 2 #XXXXh#XXXX ORIENTATIONOFNEWMEMBERS      InordertohelpbringnewACCEmembersuptospeedandtohelpcurrentmembersreassesstheir    progressandtheirchallenges,thecouncilengagedinareviewofmajorlegislationandhigher v   educationreorganizationsoverthepastfiveyears.Adiscussionfollowedaddressingcurrentissues b   affectingclassifiedstaff,concernswiththenewlyindependentCommunityandTechnicalColleges, N   theACCEsrelationshipwiththeCommunityandTechnicalCollegeCouncil,andthe2005 :   legislativesession. ~&   Memberswereassuredthattheydonotneedtofaceproblemsorchallengesalone,thatthemembers V   oftheACCEareavailableandwillingtohelpbysharingpastexperiences,providingcode B   references,suggestingpossiblesolutions,andassistinginwhateverwaypossibleviathelistserveor .   personalconsultation.Thegroupwasremindedthattherearemorethan5000classifiedemployees     intheWVhighereducationsystemandforthemtobeeffectiverequiresinvolvement,motivation !   andconstantandeffectivecommunication. "   Possible200405goalsdiscussedincludedanincreasedpresenceatthelegislature,codifyingrules !r$   forstafftraininganddevelopment,separatingstaffsalaryincreasesfromspecificlegislative "^ %   allocations(itwasexpressedthatsomeinstitutionsareexperiencingincreasesinnetrevenues,but #J!&   notadequatelyaddressingthestaffsalaryissueclaimingthatthelegislaturehasnotappropriated $6"'   fundsspecificallyforthatpurpose),enhancingcommunicationamongACCEmembersandbetween z%"#(   theACCEandtheinstitutionalStaffCouncilsandBOG/BOArepresentatives,andSeries8 f&$)   revisions. R'$*  THEPERSONNELRULES *)&,    Adiscussionwasheldconcerningwhichlegislativeandproceduralrulesshouldbefoldedintothe +(.   newSeries8.Series39dealswithworkweekandcomptime,Series38dealswithleave,Series +)/   37(proposedbutneveradopted)dealswithlayoffsandreassignments.Itwassuggestedthatrules ,*0   whichaffectotheremployeesinadditiontoclassifiedstaffsuchasSeries14:Holidays,Series40: -n+1   EEO/AA,andSeries56:SocialJusticecouldbeleftoutofSeries8.#XXXX!# .Z,2  /F-3  ACCEMinutesJuly2527,2004@, XXXX ?hXX@@, #XX ?h .##XXXX.#ԈZ#Z#J%page3  X E.` hp x (#X(#E-    cSO~K p X@EDK DK-  A!) xdXER !A S XXXX  Additionalissuesnotadequatelyaddressedintherulesinclude:interimpositions,contracted J   employees,grantfundedpositions,temporaryandparttimeemployees,performanceevaluations, 6   stafftraininganddevelopment,andaccountabilitymeasures. "   Adiscussionwasheldconcerninghowthevariousinstitutionsapplyormisapplythecurrentrules.    Forexampleitwasreportedthatsomeinstitutionsreducedexemptemployeestolessthat37.5     hoursthenexpectthemtoworkbeyondtheirscheduledhours.Whatisconsidered reasonable  z    hoursforanexemptemployeetowork?Howcanexcessivevolumeofworkbeaddressed?At  f    whatpointdoesapositionbecomeanewpositionratherthananupgrade?  R  #XXXXE0#XXXX DISCUSSIONSWITHCHANCELLORMULLEN  n    ChancellorMullenjoinedtheCounciltodiscussissuesrelevanttoclassifiedemployees.He F    reportedthattheStateendedthefiscalyearwithasurplus,abouthalfofwhichwasdistributedatthe 2   Junespecialsession.Lotteryrevenueshavealsoincreased.Additionalrevenuehasbeenearmarked    forfinancialaid,includingthePromiseScholarship.Henotedthatlotteryfundsareusedforother     stateprogramsinadditiontohighereducation.Healsonotedthatwhensalaryincreasesare    authorized,auxiliaryenterprisesneedtocomeupwith100%oftheincreasefortheiremployees.    TheChancellornotedthatwiththeincreasesintuitionandwithenrollmentincreases,thehighered b   systemcollectedabout$10millionmorethanthecutinstaterevenues.Currentindicationsarethat N   enrollmentwillcontinuetoincreaseonmostcampusesincludinganincreaseinoutofstate :   applicants,despiteadeclineinACTtesttakers.Dr.MullennotedthathighereducationinWest ~&   Virginiaisstillabargainwithtuitionincreasesincontingentstatesandthathighereducationisnot j   pricesensitivesincehistoryshowsthatenrollmenttendstoincreaseastuitionincreases.#XXXXK4#XXXXԀHe V   expressedanopinionthatmoneyisavailableonthecampusestomakeprogresstowardfundingthe B   salaryschedule,itisaquestionofprioritiessetattheinstitutionallevel. .   Dr.MullenreportedthattheHEPCandtheC&TCshouldhavebudgetrequestguidelinesreadyfor !   theirAugustmeetingswhichshouldincludeenhancementpackagesincludingsalary.Heoffered "   theopinionthat,althoughstatutesdonotrequirethatcurrentemployeesbebroughtuptothezero  #   salarystep,institutionswouldbehardpressedtosustainthepressurethatwouldbecausedbynew !r$   employeeshiredinattheentrylevel.Henotedthatafewinstitutionsareinlinewithfundingthe "^ %   salaryschedulebutmanyarenot.Therearealsogroupsofworkerswhoarenotincludedinany #J!&   statewidereportingsuchasthosehiredthroughthetempserviceoperatingatWVU. $6"'   TheChancellornotedafewchallengesfacinghighereducationincludingacontinuingdeclinein f&$)   thenumberofhighschoolgraduates,lowretentionrates,andcutsinfederalappropriationsfor R'$*   programssuchastheNationalScienceFoundation.Anotherissuedrawingnationalattention >(%+   isgraduationandcompletionrates.AnewreportfromtheEducationTrustisdueattheendof *)&,   September.#XXXX:# *'-   Dr.Mullenreportedthatthecomplianceauditsoftheinstitutionsbythecentralofficestaffare +)/   continuingwiththefinalreportsgoingtotheBoardsofGovernors,theHouseandSenate ,*0   EducationsCommitteeChairs,andtheLegislativeOversightCommissionforEducational -n+1   Accountability(LOCEA).Whenproblemsarefound,theBOGsareaskedtorespondvia .Z,2   appropriatepolicyaction. /F-3  ACCEMinutesJuly2527,2004@,  ?hXX@@, #XX ?h$D#XXXXԈZ#Z#J%page4  X E.` hp x (#X(#E-    cSO~K p X@EDK DK-  A!) xdXER !A S   ChancellorMullensuggestedthatifthesalaryscheduleistoremainincode,itshouldbereviewed J   periodicallyandadjustedforcostoflivingandinflationandthereneedstobeafirmcommitmentto 6   afundingschedule.Whenaskedwhosresponsibilityitwasforgivingclassifiedsalaryincreases, "   Dr.Mullensuggestedthatthelegislatureshouldprovidefundsforscaleadjustmentsbutthe    institutionshaveresponsibilitytofundincreases.Thelegislaturehastheoptiontoprovide    additionalfundsbuttheinstitutions,withtheirincreasedflexibility,areresponsibleforraising     operatingrevenuesbeyondstateappropriations.  z    Whenaquestionwasraisedabouttheneedforhostinstitutionstobeheldaccountableforthe  R    qualityandvalueofservicesprovidedtocomponentsthroughcontractarrangements,theChancellor  >    suggestedthatthecomponentsshouldnotbeexpectedtopayahighfeeforinferiorservicesand  *    shouldbefreetogotootherinstitutionstheopenmarketplaceforthebestcostforservicevalue.He n    alsoassertedthatWVNETmustbecompetitivewithalltheservicestheyprovidetotheinstitutions. Z    Whilediscussingtheprosandconsofabonusormeritsystem,itwasnotedthatWVhigheredstaff 2   produceatarateabovethenationalaverage.    Whenaskedaboutthetypeofguidancegiventogoverningandadvisingboards,theChancellor    notedthatdifferentboardsareatdifferentlevelsofdevelopmentandsomearejustbeginningto    understandtheirlevelofresponsibility,buthenotedthattheannualboardtrainingsession v   scheduledfortheendofSeptemberwouldhaveanincreasedemphasisonpracticalapplicationsas b   opposedtotheoryandphilosophy.Healsoreportedthataworkshoponthefuturefundingofhigher N   education,cohostedwiththelegislatureandtheSouthernRegionEducationBoardhasbeen :   scheduledforNovember9thand10th. ~&     Therewasabriefdiscussionofretirementoptionsanditwasnotedthathighereducationemployees V   receivea3%to4%lowerretirementcontributionthanotherstateemployees.Theearlyretirement B   optionsofferedrecentlyatGlenvilleandWVUwherenotassuccessfulasitwashopedandwould .   probablynotbeofferedagainduetothehighcostoftheprograms.     Concerningthepersonnelrule,Dr.MullensuggestedthattheACCEexecutivecommittee,thetwo "   Chancellors,theViceChancellorofAdministration,andtheCentralOfficeLegalCounselwillneed  #   tositdownandworkthroughititembyitem,butsinceitissocumbersometochangelegislative !r$   rules,thefinalproductshouldbekeptassimpleaspossible. "^ %   AdditionalchallengesnotedbytheChancellorincludeda25%increaseinBRIMpaymentsanda $6"'   35%increaseinmedicalmalpracticeinsuranceandsoriskmanagementisexpectedtobeamajor z%"#(   issuefortheHEPC.Thecomplianceauditshaveshownthatmiddlemanagershavenotbeen f&$)   properlytrainedonthecampusesinregardtoriskmanagementandsotheHEPCwillbelookingat R'$*   developingatrilevelmanagementtraininginstitute.HereportedthattheCentralOfficepersonnel >(%+   arerequiredtoparticipatein16hoursoftrainingannuallyandhesuggestedthattheACCEmove *)&,   forwardapolicyrecommendationforstaffdevelopment.Itdoesnotneedtocostalotofmoneybut *'-   cansavealotinthelongrun. +(.   Dr.Mullenalsodiscussedtheproblemofoutmigrationfromthestatedue,inpart,tohighpaying ,*0   jobsbeingreplacedbyrelativelylowpayingjobs.Thecollegesaremakingprogressineducation -n+1   residentsbutthegoodjobsarenotavailabletokeeptheminWVaftertheyearntheirdegrees. .Z,2 @, ?hXX@@,  #XX ?hY##XXXX؇D#XXXXԈ  /F-3  ACCEMinutesJuly2527,2004@,  ?hXX@@, #XX ?hZ##XXXX"Z#XXXXԈZ#Z#J%page5  X E.` hp x (#X(#E-    cSO~K p X@EDK DK-  A!) xdXER !A S #XXXX[#XXXX BYLAWS  J   BobLongreportedontheworkoftheBylawsCommitteeanddistributedadraftoftheproposed &   revisions.Afterbriefdiscussionthefollowingmotionswereoffered:      MOTIONbyKenHarbaugh,secondedbySandyShriver:     ThedraftpresentedbytheBylawsCommitteewillbeacceptedwithatwoweekcommentperiod.  ~    CommentsaretobesubmittedtoBobLongwithareviseddrafttobesubmittedforfirstreadingat  j    theAugustACCEmeeting.PASSEDwithoutopposition.  V    MOTIONbyAmyPitzer,secondedbyBarbaraNeuman:  .    TheACCEmembersshouldlookattheproposeddisciplinaryprocesslanguageforfuture r    discussion.PASSEDwithavoteof16forand1against. ^    Mr.LongagreedtoemailallACCEmembersacleancopyofthedisciplinaryprocessasitwas J    originallydraftedinthecommittee. 6  COMMUNICATIONS     VernBrittonreportedontheprogressinupdatingtheACCEwebsite.Thenewsiteis:    4 O  5  www.wvacce.org6ebOyb  7 bԀ.AllACCEmemberswereencouragedtosendlinksfortheirrespectivestaff z   councilsitesandtosendcurrentrelativeinformationforpostingtothesite. f   The2005legislativebrochurewasdiscussedanditwasnotedthatthebrochurewillneedtobe >   editedtoreflectthenewchangesfromcollegestouniversitiesandtheseparatecommunityand *   technicalcolleges.ItwasalsoagreedthatallACCErepsneedtobeinconstantcommunication n   withtheirstaffcouncilstogetasmuchexchangeofideasandopinionsaspossiblewhenidentifying Z   legislativegoals.Memberswerealsoencouragedtorespondtoissuesonthe_listserv_Ԁasquicklyas F   possible. 2   Mrs.NealreportedthatshehadconversationswiththetwoChancellorsandanticipatesthatthe  !   ACCEmaybeincludedintheOctoberagendasoftheHEPCandtheC&TCfortheannual "   presentations.  #  STATEWIDEMEETINGOFCLASSIFIEDLEADERSHIP  "b %   DiscussioncontinuedregardingastatewidemeetingofACCErepresentatives,BOG/BOA $:"'   Representatives,andClassifiedStaffCouncilChair.Questionsaroseaboutcoveringexpensesbutit ~%&#(   wasnotedthatstaffandBOG/BOArepresentativeswhohaveattendedACCEmeetingsinthepast j&$)   haveconsistentlyofferedverypositivefeedback,expressingthattheywereeducatedbytheprocess. V'$* #XXXX\#XXXX  ThechairagreedtopursuethepossibilityandwillconsiderlateFallandearlySpringdates. B(%+  ADVISORYCOUNCILOFFACULTY    *'-     Mrs.NealreportedthatshehashaddiscussionswiththeChairoftheAdvisoryCouncilofFaculty +)/   (ACF)whoexpressedinterestinformingacloserrelationshipwiththeACCE.Someissueswhich ,*0   theACCEandtheACFmighthaveincommonincludemaintainingadequatelevelsofstatefunding -r+1   forhighereducation,equalizationofretirementbenefits,therighttoserveinthelegislature,and .^,2   representationontheHEPCandtheC&TCC.#XXXXIj#XXXX /J-3 #XXXXؖm#XXXX ACCEMinutesJuly2527,2004@,  ?hXX@@, #XX ?hAn##XXXXm#XXXXԈZ#Z#J%page6  X E.` hp x (#X(#E-   cSO~K p X@EDK DK-  A!) xdXER !A S  #XXXXn#  TheACCEagreedthatthetwoCouncilsshouldworktogetheronissuesofcommonconcernwith 6   theclearunderstandingthatstaffcouldnotsupporteveryfacultyinitiativenorwouldstaffexpect "   facultytosupporteverystaffinitiative.    MOTIONbyVernBritton,secondedbyChrisGray:     TheACCEExecutiveCommitteeshouldmeetwiththeACFExecutiveCommitteeandreportback  z    tothefullACCE.PASSEDwithoutopposition.  f   NEWBUSINESS   *    Concernwasexpressedaboutthecontractingofservicesforcommunityandtechnicalcollege Z    componentsfromtheirhostinstitutions,andifthevaluereceivedwasworththecharges. F    Discussionsfollowedconcerningthefeasibilityofgoingoutsidethehostinstitutiontocontract 2   servicesatamorecompetitiverateifwarranted.Itwasagreedthatthereneedstobeaclear    distinctionbetweenemployeesofaC&TCcomponentandemployeeswhosservicesarebeing     contractedfromthehostinstitution.    Discussionswerealsoheldconcerningstaffdevelopmentandtuitionwaivers.Memberswereasked v   toforwardcopiesoftheirinstitutionalstaffdevelopmentpoliciestoMaryAlltopatGlenville. b   AdditionaldiscussionsensuedregardingtheneedtogetClassifiedStaffCouncilsmoreactively N   involvedinthegovernanceprocesses. :   Thedebateaboutfundingthezeroequitystepcontinuedanditwasreportedthatsomeinstitutions j   hadclassifiedemployeeswithmorethansevenyearsofservicewhowerestillnotatthezeroequity V   stepwhileotherinstitutionshaveallemployeesattheequitystepandareontrackforfullfundingof B   thesalaryschedule.WithoutstrongdirectionoraccountabilityfromtheHEPCorthelegislature, .   thedisparityamonginstitutionscontinuestobroaden.    ELECTIONOFOFFICERS   #   Electionsforthe200405academicyearwereconductedbyBobLongwithVerneBrittonandScott "^ %   Higginbothamastellers.Thefollowingofficerswerenominatedfromthefloorandelectedby #J!&   acclimation: $6"'    p Chair,StephanieNeal,MarshallUniversity f&$)    p ViceChair,AmyPitzer,ConcordUniversity R'$*    p Secretary,Robert ZacWycherley,WestVirginiaNorthernCommunityCollege >(%+   Severalmembersexpressedappreciationfortheleadershipanddedicationdisplayedduringthepast *'-   twoyearsbytheChair. +(.   +)/ ACCEMinutesJuly2527,2004@, ?hXX@@,#XX ?h}#XXXXԈZ#Z#J%page7 X E.` hp x (#X(#E-    cSO~K p X@EDK DK-  A!) xdXER !A S #XXXX~#XXXXFUTUREMEETINGS  6   August19,2004#XXXX#Ԁ0 Thursday0 % %10:00a.m.0%%MUGC,SouthCharleston%%   September16,20040 Thursday0 % %10:00a.m.0%%locationtobedetermined%%   October13,2004XXXXԀ0 Wednesday0 % %1:00p.m.0%%locationtobedetermined %%   December2,2004#XXXXغ#XXXXԀ0 Thursday0 % %1:00p.m.0%%MUGC,SouthCharleston z %%   February3,2005#XXXXؗ#XXXXԀ0 Thursday0 % %1:00p.m.0%%locationtobedetermined f %%   March16,2005#XXXXp#XXXXԀ0 Wednesday0 % %1:00p.m.0%%MUGC,SouthCharleston R %%   April9,2005#XXXXJ#XXXX0 0 % %Saturday0 % %10:00a.m.0%%theCapitol,Charleston > %%   May4,20050 0 % %Wednesday0 % %10:00a.m.0%%locationtobedetermined * %%   June9,20050 0 % %Thursday0 % %10:00a.m.0%%locationtobedeterminedn %%  ADJOURNMENT  2   ThemeetingsadjournedTuesday,72704at12:22p.m.   RespectfullySubmitted: v RobertA. ZacWycherley ~& Secretary j  APPROVED  .   19August2004 ! @, ?hXX@@,  #XX ?h##XXXX"#XXXX