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dxdxd ddd(d2d    p MargaretButtrick,HEPCLiaison *    p Tammy_Bibbee_,WVUTechC&TC#XXXX؆#XXXX n  XXXXX:XXXX XXX: XE.` hp x (#X(#E     XE.` hp x (#X(#E&    #XXXX w#XXXX  yԌ̌ $ X(#X(#$XXXXXXXX   PREVIOUSMINUTES  F   XXXXX:XXXX XXX: XE.` hp x (#X(#E     XE.` hp x (#X(#E@  B  X XXX #XXXX @#XXXX PREVIOUSMINUTES  C  @݌̌ $ X(#X(#$XXXXXXXX     TheminutesoftheJuly2527,2004planningmeetingwereapprovedassubmitted.'Z  "  DISCUSSIONSWITHVICECHANCELLORTAYLOR  !$ #XXXXذ##XXXX#XXXX  DennisTaylor,ViceChancellorforAdministration,joinedtheCouncilforaquestionandanswer #v!&   session.ViceChancellorTaylorhasabackgroundinemploymentlawandhasconsiderable $b"'   experiencewithclassificationsystemsandgrievancesfromthestateside.Inthisposition,his %N#(   responsibilitywillincludeoverseeingHumanResources,FinancialAid,andWVNET. &:$)   Mr.Martinelliraisedthequestionofstatefundingforhighereducationandthedirectionbythe j(&+   BudgetOfficetosubmitbudgetproposals5.5%lowerthanthecurrentbudgetandthedangersof V)&,   havingagreaterproportionofhighereducationsbudgetcomefromlotteryfundswhileanever B*'-   decreasingpercentageiscomingfromthestatesgeneralrevenuefunds.Mr.Taylorsuggestedthat .+(.   thisputshighereducationonthinnericebutitisnotahugeissueatthispoint.Henotedthatthe ,)/   recentlegalizationofvideolotterymachinesinPennsylvaniacouldhaveanegativeimpactonvideo -*0   lotteryrevenuesinWestVirginia,butshouldnotaffectregularlotteryincome.Henotedthat -+1   institutionscouldalsosubmitimprovementproposals.#XXXX#XXXX .,2   /r-3 ACCEMinutesAugust19,2004@, #XXXX#XXXXԈZ#Z#J%page2  X E.` hp x (#X(#E-   " cSO~K p X@EDK DK-  A!) xdXER !A S #XXXX؟#XXXX0  Mr.Taylorindicatedthathehasseennoindicationatthispointthattherewouldneedtobeamid J yearbudgetcut,butadvisedthatitisbesttobudgetforacutjustincaseitdoeshappen.Henoted 6 thatbothgeneralrevenuefundsandlotteryfundsarecominginhigherthanhasbeenprojected."%%   Mrs.Shriverposedaquestionconcerningtheprosandconsofastatewideclassificationand    compensationsystemversesinstitutionbasedsystems.Mr.TaylornotedthattheMercersystem     wasdevelopedinatimeofrelativeprosperitybutsincethenrevenueshavebeendeclining.He  z    suggestedthatoneapproachcouldbeforthestatetosetafloorandallowtheinstitutionstogo  f    aboveit.  R    Mrs.NealaskedtheViceChancellorhowheenvisionedmovingaheadontherevisionsofSeries8  *    (thePersonnelRule).Mr.Taylorstatedthathisgoalwastohaveaveryinclusiveprocesswhere n    everyonewouldhaveinput.Hewouldlikethosewhochoosetorespondtotheletterofintentto Z    reviseSeries8torespondwithsuggestionsandideas.Herecognizedtheproblemswiththe F    requirementfornewhirestobepaidatthezerosteponthesalaryschedulewhileolderemployees 2   arestillbelowthezerostepandtheresultinglossofequity.Heexpressedhisviewthat Ifyousay    yourequiresomething,youshouldrequireit.     Mrs.PitzeraskedifitwasreasonabletoexpecttohavetherevisionsofSeries8readyforthenext    legislativesession.Heindicatedthatitwouldbepossiblebutexpressedconcernsaboutrushingitif v   itisnotright,notingthatthetimelineswouldbeverytight.Mrs.Pitzernotedthatseveralissues b   areabsentfromSeries8suchastraininganddevelopmentforstaffandhowgrantfundedemployees N   shouldbeaddressed.Mr.Taylorsuggestedthat_CEOs_Ԁand_CFOs_Ԁortheirrepresentativewouldneed :   tobeatthetable,notingthatinclusionproducesbuyin. ~&   Itwasnotedthat,asthesystemcurrentlyoperates,thereisnoaccountabilityandnorepercussions V   regardingthefundingofthezerostep,compliancewithHEPCdirectives,orthedevelopmentof B   policiesbythelocalgoverningboards.Mr.TaylorconcurredthattheBoardsofGovernorshave .   responsibilityandtheHEPCandtheCC&_TCE_Ԁdonothavetoolsforenforcement.     Mrs.Shaferraisedtheissueoftransferandbumpingrightsbetweenthecomponentcommunityand "   technicalcollegesandtheirhostinstitutions.ShereportedthatmanyC&TCemployeesfeelas  #   thoughtheywere hungouttodrybythelossofbumpingrightsinHB2224. !r$   Whenaskedaboutthereviewofjobfamilies,Mr.Taylorindicatedthatnonewerecurrentlybeing #J!&   planned.Heindicatedthat,ideally,alljobfamiliesshouldbereviewedonarotatingcycle,possibly $6"'   everyfivetotenyears,butthechallengeisalackofpersonnel.Mrs.Nealpointedoutthatthetwo z%"#(   jobfamilieswhichhavebeenreviewedweremaledominated(InformationTechnology&Physical f&$)   Plant)whilethereviewoftheOfficeSupportjobfamily,whichisprimarilypopulatedbyfemales, R'$*   hasbeenrepeatedlypostponed.Shenotedthatwithoutagoaltherewouldbenoprogress. >(%+   Mr.BrittonaddressedtheissueoffundingforWVNETandthedilemmaofbeingrestrictedfrom *'-   raisingthepricefortheirserviceswhiletheyhavenotuitionincomeasthecollegesanduniversities +(.   do.WVNETisbeingtoldto actlikeabusinessandatthesametimearetoldtheycannotraise +)/   theirrates.Mr.Taylorsuggestedthatsomeflexibilitycouldbegainedinlookingatwhichservices ,*0   WVNETshouldbemovingawayfromandreleasingtotheopenmarket,andwhichservicesthey -n+1   couldprovidemoreeffectivelyandeconomicallythanthemarket.Headdedthatservicestoclients .Z,2   otherthanHigherEducationshouldbebilledatcost. /F-3 Ї #XXXX؁!#ACCEMinutesAugust19,2004@, Z#Z#J%page3  X E.` hp x (#X(#E-    cSO~K p X@EDK DK-  A!) xdXER !A S XXXX LIAISONREPORT  6   Mrs.ButtrickreportedthatcomplianceauditshavebeencompletedatMarshallUniversityand    ShepherdUniversity.WestVirginiaStateUniversitysreportshavebeenreleased.TheMUandSU    reportsmaybeontheOctoberHEPCagenda.     Mrs.Buttricknotedthatsince911,theDepartmentofJusticeisplacingincreasedemphasison  f    trackingalienstudentssoI9s(immigrationforms)needtobeproperlymaintained.Shenotedthat  R    thereiswideinconsistencyregardingperformanceappraisalsacrossthestateandthisisanissueof  >    concern.Shealsonotedthat,althoughitisnotincode,bestpracticeswouldbetodocumentwitha  *    memototheemployeeandtotheemployeesfilewheneverachangeismadetohisorherjobduties n    orstatus. Z      Mrs.Buttrickindicatedthatshedoeslookatbenefitsdocumentationbutdoesnotspecificallylook 2   forparttimeemployees.Thefilesampleselectedforreviewarerandomlypickedbythecentral    officecomputer.     ShereportedthatthereisnothingcurrentlypendingbeforetheJobEvaluationCommittee.She    indicatedthatthereisnotenoughstafftoconductjobfamilyreviewswithoutcontractingoutwhich v   wouldrequireapprovalfromtheChancellor.Mrs.Nealnotedthatregularreviewofjobfamiliesare b   importanttomaintaintheintegrityofthesystem. N   ConcerningtherevisionstoSeries8,Mrs.Buttrickquestionedwhetherthepolicyshouldbeopened ~&   justtochangethedateforfundingthezeroequitystep.Itwasagreedthatweneedtotakethetime j   tositdownandgetitright,butalsonotedthatifwedonotaddressthepersonnelissues,theymay V   belegislatedwithoutourinput.ViceChancellorTaylorhasoversightresponsibilityforrevisions B   ofrulesandreportstotheHEPCbutworkswithbothChancellors. .     Mrs.ButtricknotedthattheproposedrulerevisionssubmittedbytheGrievanceBoardstatesthat !   a rulingatlevelIIIwillstandwhichmeanthattheinstitutionalpresidentwillnothavethe "   authoritytooverturnalevelIIIdecision.  #   Shealsonotedthatthenewfederalovertimelegislationgoesintoeffectthismonth.Sheindicated "^ %   thatshewouldprepareasummaryofitsimpactforhighereducationforthenextmeeting. #J!&  PERSONNELRULES #XXXX7#XXXX@,@@,  #XXXXpD#XXXX@@, f&$)     ThetwoChancellorshavesubmittedaletterofintenttomodifySeries8(copieshavebeenemailed >(%+   totheCouncilmembers).Followingadiscussion,itwasagreedtofoldintoSeries8,Series14 *)&,   (Holidays),Series31(Ethics),Series38(Leave),Series39(ClassifiedEmployees),Series40 *'-   (EEOC/AffirmativeAction),Series37(LayoffsandReassignmentsdraftedbutneveradopted#XXXXD#XXXX) +(.   andoldSeries56(SocialJustice)#XXXXMG#XXXX.Alsoincludedshouldbelanguageaddressingthefundingofthe +)/   equitystepandthesalaryschedule. ,*0    .Z,2  #XXXXG#ACCEMinutesAugust19,2004@, Z#Z#J%page4  X E.` hp x (#X(#E-    cSO~K p X@EDK DK-  A!) xdXER !A S XXXX   MOTION byMrsPitzer,secondedbyMr.Martinelli: J   ThechairwillcommunicatetotheChancellorsthatitistheintentoftheACCEthattherevisionsof :   thePersonnelRule(Series8)shouldincludeSeries14,31,38,39,40,old56,andtheproposed37. &   Alsotobeincludedshouldbesectionscoveringsickandannualleavereports;evaluations;transfer    betweeninstitutions;internaljobpostings;clarificationsofrightsbetweenC&TCemployeesand    hostinstitutionemployees;parttime,temporary,andgrantfundedemployees;accountability     measures;theJEC;theCompensationReviewCommittee;stafftraininganddevelopment;merit  ~    pay;andredlinedemployees.TherevisedruleshouldbereadybyOctober2005forsubmissionto  j    the2006legislativesession.  V    Motioncarriedwithoutopposition.  B   PRESENTATIONTOHEPCandCC&_TCE_  ^    Mrs.NealreportedthatshehashadconversationswithChancellorsMullenandSkidmore,andthat 6   sheexpectstobeontheirOctoberagendasfortheACCEsannualpresentationtotheCommission "   andtheCouncil.Itwassuggestedthattheapproachthisyearshouldbe thefaceofclassifiedstaff    usingpicturesandpossiblyvideoclipsofstaffatworkservingstudentsputtingfaceswiththe    issues.   COMMUNICATIONCOMMITTEE #XXXXةJ# R    p   Mr.BrittonpresentedthecurrentACCEwebsite(viaprojector)fordiscussionpurposes.The *   followingcommentsandsuggestionswerereceivedfromthegroup: n   AddtheACCElogothroughout. Z   Includepicturesofstaffacrossthestate.(Amyhaspermissionformforusingpicturesand F   testimonialsbutwillneedthehelpofeachcampusACCEreptohelpgetthemcompleted. 2   Addlinkstolocationsoninstitutionalwebsitesdealingwithclassifiedemployeesorstaff     councils.  !   LinktoHEPCandCC&_TCE_Ԁwebsites. "   LinktoGreatWestandTeachersRetirement,MountaineerFlexibleBenefits,etc.  #   LinktonewACFpages. !v$   LinktoWVPresspages. "b %   Updatecommitteeswithbriefdescriptionofwhateachcommitteedoes. #N!&   IncludeACCEminutes(archivedandmostcurrent). $:"'   Under OurProjectsitwassuggestedthatwearchiveACCEaccomplishments,presentations, ~%&#(   brochures,etc. j&$)   Linkstorelevantpolicies(i.e.Series8andtheintenttoamend). V'$*   Addthesalaryschedule. B(%+   Makean Inquirysectiontoreplacethe TellUsWhatYouThinksection. .)&,   Colorthemesuggestedwastheblueandwhiteweusedonthelastlegislativebrochureandthe *'-   businesscards. +(. ?( 4 <DLX(#? NEWBUSINESS  ,*0   TheACCElostaquorumatthispointandwasunabletocontinueofficialbusiness. .^,2  /J-3  ACCEMinutesAugust19,2004@, Z#Z#J%page5  X B.` hp x (#XB-   cSO~K p X@EDK DK-  A!) xdXER !A S   ANNOUNCEMENTS  6   ThefollowingannouncementsweremadebyChairNeal:    LOCEAwillmeetatGladeSpringsAugust2224.    CC&_TCE_ԀwillmeetatStonewallJacksonAugust27.     TheConstitution/ByLawsCommitteehasbeenreappointedfortheyearwiththesame  z    membership(PatsyBee,AmyPitzer,PaulMartinelli,BarbaraNeuman,andBobLongas  f    Chair.)  R    Othercommitteeswillbenamedandappointmentsmadeatfuturemeetings.  >     Mrs.BeaneexpressedthankstoChairNealfortheniceACCEcarry_alls_.Ms.Nealstatedthat n    shewassorrythattheydidntarriveintimefortheannualplanningmeeting. Z   NEXTMEETING     September16,20040 Thursday,10:00a.m.,0( % %atthelocationoftheCC&TCE.(%(%  ADJOURNMENT  b   Therebeingnofurtherbusiness,Mrs.Pitzermadeamotiontoadjourn. : RespectfullySubmitted: V RobertA. ZacWycherley,Secretary ! andAmyPitzer,ViceChairNXXXX #J!&  APPROVED R'$*   _______________________________  *)&, #XXXNX؇b#