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Itwassuggestedthatretirementplanproviderscanbecontactedtodoindividualretirement     planning.Mrs.ButtricknotedthattherulesarepostedontheConsolidatedPublicRetirement    Boardswebsite(4" O  5  www.wvretirement.com6O   7 \/ Ԁ).    Adiscussionofvariousinsuranceandretirementoptionsensued.Mrs.Buttrickagreedtoresearch b   therulesforoptingoutofhealthcarecoverageasastateemployeeasopposedtoleavingstate N   employmentandthenreturning. :   PolicyComplianceReports:Mrs.Buttrickreportedthatthefirstpolicycompliancereportwas j   compiledbasedonresponsesfromtheinstitutions.ShenotedthatSWVCTChasdonethebestjob V   ofgettingrulesandpoliciesproperlypassedandposted. B   Mrs.NealrequestedthatthereportstotheSubcommitteeAor_LOCEA_ԀbepostedontheHEPCweb     site.Mrs.Buttrickagreedthatitcouldbedoneaftertheyaresubmittedtothecommittee.Shealso !   notedthatmanyofthestatementssubmitteddonotlooklikepolicies.Shenotedthattheinstitutions "   shouldbefollowingtheproceduresoutlinedinSeries4:the RuleonRules.  #   Series8Revision:Mrs.ButtrickreportedthattheSeries8RevisionWorkAdvisoryGrouphasbeen "^ %   formed.Shedistributealistofmemberswithcontactinformationandaprojectedworkplan/time #J!&   line.(Attached)ThegroupincludesarepresentativefromtheWVDivisionofPersonnelanda $6"'   representativefromWorkersCompensation.Mr.Brittonvolunteeredtofacilitatethecreationofa z%"#(   listservefortheWorkAdvisoryGroup. f&$)   AgeneralmeetinghasbeenscheduledforJanuary6that_MUGC_Ԁfrom10:00amto1:00pm.The >(%+   purposeofthismeetingistogetbroadbasedinputfromabroadspectrumofconstituencies.Those *)&,   invitedtoparticipateincludespresidents,_CFOs_,_HRs_,FinancialAidDirectors,andACFaswellas *'-   theACCEandCSCChairs. +(.   Mrs.ButtrickassuredtheCouncilthatolddraftsofSeries8revisionswillnotberesurrected,but ,*0   thisworkgroupwouldstartwitha cleanslate.Shealsoagreedthatthegroupwouldworkinthe -n+1   openanddraftswouldbepostedontheHEPCwebsiteasprogressismade.  .Z,2 ACCEMinutesDecember16,2004@,t#t#J%page3 X E.` hp x (#X(#E-   Z cSO~K p X@EDKDK-  A!) xdXER !A S @,ACCEBYLAWS J #XXXNXe#NXXXX  Mr.LongbrieflyreviewedtherevisedbylawsasacceptedonfirstreadingattheOctober2004 "   meeting.A motion wasmadebyMr.MartinelliandsecondedbyMr.HardeetoadopttheBylaws    asemailedbyMr.Longtothecouncilmembers.Themotion carried withoutoppositionbythose    present.Asrequiredbytheexistingbylaws,allmembersweregivencopiesoftheproposed     changesandgiventheopportunitytovoteviamail,fax,email,orinperson.Morethantwothirds      ofthecouncilhavingvotedintheaffirmative,thebylawswereadopted.  n  0  Mrs.PitzernotedthatcodecontainslanguagemakingtheACCEnotonlyanadvisorygrouptothe  F  HEPCandtheCCTCE,butalsotothelegislature. 2 %%   A motion wasmadebyMrs.PitzerandsecondedbyMr.HarbaughtoamendtheBylawsasfollows: b       p TheAdvisoryCouncilofClassifiedEmployees(hereinafterreferredtoastheACCE)tothe >    p WestVirginiaHigherEducationPolicyCommission(hereinafterreferredtoasthe *    p COMMISSION)andtotheWestVirginiaCouncilforCommunityandTechnicalCollege     p Education(hereinafterreferredtoastheCOUNCIL)wascreatedtoprovideclassified     p employeesameansofconveyingtheirconcernsandrecommendationson     p employee-employerrelationstotheCOMMISSION,andtotheCOUNCILandtomembers     p ofthelegislativeandexecutivebranchesofstategovernment. n   Themotion carried onfirstreadingwithoutopposition. F   Mr.HarbaughencouragedtheCouncilmemberstoworkwiththeirrespective_CSCs_Ԁtoform z"   legislativerelationscommitteestofacilitatecommunicationwiththeirlocallegislators. f Ѐ#XXXNX̞-#NXXXX R LEAVEPOLICIES >   TheissueofEmergencyLeavewasdiscussedinlightofrecentflooding.Mrs.Neumanraisedthe !   questionofgrantingholidaytimeforemployeeswhoarealreadyscheduledtobeoffonthedaya  "   stateholidayfalls.Shenotedthat221d,e,faddressestheissueandstatesthatanemployeewhois  #   regularlyscheduledoffonadaywhenastateholidayfallswillbegrantedthenextregularworkday !$   off.Mrs.NealagreedtocontacttheHEPClegalcouncilforaninterpretation. "n % SERIES8REVISITED $F"'   Infollowupdiscussionsconcerningtheupcomingrevisionstothepersonnelrule,inadditiontothe v&$)   specificitemsofconcernadoptedbytheCouncilattheAugust19,2004meeting,membersofthe b' %*   Councilreiteratedthatareasofparticularconcernincludetheneedforaccountability,notingthat N(%+   thereisnoenforcementauthorityandnopenaltyfornoncompliance.Itwasalsonotedthatpast :)&,   historycannotbeignored,especiallythe_Vaughn_Ԁrulingwhichsetthefoundationforourcurrent &*'-   classificationandcompensationsystem. +(.   Itwasnotedthatittakesastrongstaffcounciltocarrythemessageandkeepthe_relevant_Ԁissueson ,*0   thetableandinfrontofthelegislature. -~+1 _   p    x    (      0    /V-3 ACCEMinutesDecember16,2004@,t#t#J%page4 X E.` hp x (#X(#E-    cSO~K p X@EDKDK-  A!) xdXER !A S @,MEETANDCONFEREXECUTIVEORDER 6   AdiscussionwasheldconcerningGovernorWisesdraftofaproposedexecutiveorderauthorizing    stateemployeesto meetandconferregardingemploymentissues.Therehasbeennonew    informationsincetheinitialannouncement.ItwasnotedthattheACCEisalreadythestrongest     employeegroupinthestatewhenitcomestoworkingwiththelegislature.Prosandconsofthe  z    proposedorderwerediscussed,butnoformalactiontaken.  f  SALARYSCHEDULE  >    Mr.Hardeepresentedtheargumentthatifnewemployeesarebroughtintothesystemattheentry n    levelonthesalaryschedule,thentheywillineffectbefullyfunded.Therefore,allclassifiedstaff Z    shouldbefullyfundedaccordingtotheirproperstepontheschedule.Mrs.Pitzernotedthat F    18B93requiresthattheinstitutionsmustmake significantprogresstowardfullfunding. 2   Afterabriefdiscussion,a motion wasmadebyMr.LongandsecondedbyMr.MacPhailto    inviteDanielFrost,_Bluefield_ԀCSCChair,tothenextACCEmeetingandincludehimontheagenda.    Themotion carried withoutopposition.    ANNUALSALARYREPORT ~   Adiscussionwasheldconcerningtheannualpublicationofthestatewidehighereducation V   comprehensivesalaryreportandtheconcernthatitmaynolongerbepublished.Notingthatthisis B   publicinformation,a motion wasmadebyMr.HarbaughandsecondedbyMr.Martinellitohave .   theACCEgoonrecordrequestingthattheannualcomprehensivesalaryreportcontinuebeingmade v   public.Themotion carried withoutopposition. b  ANNOUNCEMENTSandCONCERNS#XXXNX7#NXXXX >   Afterabriefdiscussionaboutthevalidityandclarityofthereportoninstitutionalcompliancewith !   policydevelopment,a motio nwasmadebyMrs.PitzerandsecondedbyMr.Harbaughdirectingthe  "   ChairtosendalettertotheChancellorsandtheViceChancellorforAdministrationoutliningthe  #   ACCEsissuesandconcernsrelatingtothepolicyreports.Themotion carried withoutopposition. !$   Adiscussionwasheldconcerningthedowngradingofpositions,includingthedowngradingofthe #b!&   FinancialAidpositionattheHEPCoffice.Itwasnotedthatifanactioneffectsclassified $N"'   employees,thoseemployeeshavearightforinputintothedecision.Itwasalsonotedthat %:#(   majorreorganizationsrequireBoardofGovernorsapproval. ~&&$)   Mrs.NealannouncedthatthenextlegislativeinterimswerescheduledforJanuary911,2005 B)&, ЀattheCapitol.TheHEPCspolicycompliancereportsaredueatthesemeetings. .*'-   HigherEducationDayattheLegislatureisscheduledforWednesday,March16,2005. ,)/   ACCEmemberspresentcontributedtocovertheannualfeefortheACCEwebsite: -+1   4[ O  5  www.wvacce.org6OOO  7 OԀ. .r,2 _#XXXNX̉I#NXXXX  /^-3 ACCEMinutesDecember16,2004@,t#t#J%page5 X E.` hp x (#X(#E-    cSO~K p X@EDKDK-  A!) xdXER !A S @,#XXXNX̔P#NXXXXNEXTMEETING 6   February2,2005,Thursday,10:00a.m.,attheMarshallUniversityGraduateCollegein    SouthCharleston.  EXECUTIVESESSION:  z    Mrs.Pitzermovedtoenterexecutivesessionforthepurposeofdiscussingissuesrelatedto  R    personnelissues.SecondedbyMr.Wycherley.Noformalactionsweretakenasaresultofthe  >    executivesession.  *  ADJOURNMENT Z    Therebeingnofurtherbusiness,Mr.Harbaughmadeamotiontoadjourn,secondedbyMr.Britton. 2   Themeetingadjournedat4:03p.m.    RespectfullySubmitted: b RobertA. ZacWycherley,Secretary . APPROVED !r$   2February_2005 #XXXNXR#_