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dxdxd ddd(d2d x%x%    p MaryIgo,NRC&TC0 x 0x%x%0(%%0(%(%L.ScottHigginbotham,WVSCTC* %%    p MonicaShafer,MUTC   (   MaryAlltop,GSC n    p PatsyBee,WVUP0 x 0x%x% (   BobLong,HEPCZ%%    p BobMacPhail,EWVCTC   (   DeborahCruse,Potomac&   F   Excused: 2    p ValeriaBarfield,WVSOM0  0(%%0(%(%BillLucht,SUCTC& A %% 0  0p%%SandyShriver,FSU x    (   AnnetteSchorr,FSUCTC'F  p%p%    p BrendaSee,WVUTechCTC (   JaneneSeacrist,CCTCE0  08"%%0@8" % %8"%8"% &     p SidCooper,WVUTech'J    (     Guests: v    p DennisTaylor,ViceChancellorforAdministration b    p MargaretButtrick,HEPCLiaison N    p DanFrost,ClassifiedStaffCouncilChair,BluefieldStateCollege :    p TerryNebel,WVUClassifiedStaffPresident ~& PREVIOUSMINUTES V  XXXXX%XXXXXXX% XE.` hp x (#X(#E     XE.` hp x (#X(#E   B  XXXXXXXX PREVIOUSMINUTES  WC   ݌̌ $ X(#X(#$XXXXXXXX     TheminutesoftheDecember16,2004meetingwereapprovedwithminorcorrections. .! #XXXX##XXXX#XXXXVICECHANCELLORSREPORT !#   ViceChancellorforFinanceandAdministration,DennisTaylor,alongwithMargaretButtrick, " %   reportedonthemeetingwiththelegislaturesSubcommitteeA:HigherEducationattheirJanuary #r!&   interimmeeting.Hedistributedahandoutofthereportswhichweresharedwiththelegislators. $^"'   RespondingtoarequestfromtheACCEtohaveadhocHRreportstothelegislatureputonline, &6$)   Mr.Taylorstatedthattheywerenotupyetbutitwashisintentiontohavethempostedontheweb. z'"%*   Therewasaconcernexpressedbyseveralmembersthatsomeoftheemployeenumbersinthe f(&+   reportswereinflated,especiallythefacultynumbers.Mr.Tayloragreedtotakeanotherlookatthe R)&,   numbersreportedbytheindividualcampusesandmakeanycorrectionsthatmightbewarranted. >*'- #XXXX#XXXX  Adiscussionfollowedconcerningthesalaryscheduleandhowfarbelowmarketthescheduleis ,)/   now.Mrs.ButtricksuggestedthatMercercantrackhowthemarkethasmovedsincetheschedule -*0   wasdevelopedforJuly1,2001.Sheestimatedthatthesalaryschedulenowaveragesabout8% -+1   belowmarket.Mr.Martinellistressedthatitisimportanttonotethatmostofthedollarsneededto .,2   fundthezeroequitystepwouldcomefromsourcesotherthanthestatesgeneralrevenuefund.  /n-3 _  ACCEMinutes2February2005Z#Z#J%page2 X A!) xdXEC !A D    Mrs.Buttrickagainnotedthatanysalaryincreasesgivenattheinstitutionsaresupposedtobein ;   accordancewithasalarypolicyadoptedbytheinstitutionalBoardofGovernors. '     Mr.TaylorreportedthatsomelegislatorsandtheHEPCareveryseriousabouttheinstitutions    complyingwithdirectivestodevelopvariouspolicies.Policydevelopmentwillbetiedtothe    compactreviewsandinstitutionswhofailtocomplywillstandtolosepeerequityandsustained    qualityfunds.Henotedthathisofficewillbereviewingpoliciesinthreephases:1)Dotheyhavea  k    policy,2)DoesthepolicycomplywithHEPC/CCTCErulesand3)Howgoodisthepolicy?  W    Mrs.PitzernotedthatinorderforinstitutionstobeincompliancewithSeries4,establishednotice  C    andcommentproceduresmustbefollowed.Mr.Harbaughassertedthatthereneedstobemore  /    accountabilityandtheHEPCandtheCCTCEneedtohavetheauthoritytoassurethatthepolicies s     whichareadoptedbytheBOGsaretrueandvalidpolicies. _    ViceChancellorTaylornotedthattheclassificationsystemisbasedonthequalityofwork 7    performedanddoesnotaddressthequantityofwork.Heexpressedadesiretolookatwaysto #   compensatestaffwhoareforcedtotakeonsignificantadditionaldutiessuchascanoccurdueto    downsizing.  #XXXXE#XXXX  Concernwasexpressedaboutinstitutionalcompliancewiththe10%limitonnonclassified {   positionsandthe10%limitonnonclassified criticalpositions.Itwasnotedthatonereasonthat g   theBOGsarerequiredtorulepositionsas criticalwastoreduceinappropriatemanipulationofthe S   system. ?   RulescurrentlyupforrevisionincludethePersonnelrule,theTravel,rule,theCapitolProjectsrule o   andtheTuitionandFeesrule. [   Title133:Series8: 3     Mr.TaylorreportedontheJanuary6thopenmeetingheldattheMarshallUniversityGraduate     Collegetosolicitinputfromconstituentgroupspriortodraftingofthenewlegislativeruledealing     withhighereducationpersonneladministration.HereportedthataSeries8webpagewillbe !   createdandlinkedtotheHEPCwebsite.Heassuredthecouncilthateachdraftofthenewrulewill  w"   bepostedonthesightandreaffirmedhiscommitmenttothisbeinganopenandinclusiveprocess. !c#   Mr.#XXXX#XXXXHarbaug#XXXX%#XXXXhaskedifitcouldbenotedonthewebsitewhyasuggestionmightbeomittedfromthe "O $   finaldraft.Mr.TaylorandMrs.Buttrickaffirmedthatthetreatmentofeachsuggestionwouldbe #;!%   notedastowhenandwhyissuesareorarenotincorporatedintothefinalrule. $'"&     Mr.Taylorstatedthatthegoalistohavesomedegreeofconsensusbythethirddraft.Beforethe W&#(   rulegoestothelegislature,itneedstohavetheapprovaloftheHEPC,theCCTCE,andLOCEA. C'$)   Mrs.Nealreportedthatshehasreceivedsomeverypositivecommentsabouttheopennessofthis /(%*   process. )&+ 0  Mr.MartinelliraisedaquestionconcerningGovernorWisesproposedexecutiveordergivingstate *(- employeestherightto meetandconferonpersonnelissues.Althoughtheexecutiveorderisa +). deadissue,itwasnotedthatsomepeoplearoundthestatearediscussingcollectivebargainingfor ,s*/ stateemployeesandtheAmericanFederationofTeachers(AFT)ismakingaseriouseffortto -_+0 organizehigheredemployeesinWestVirginia.Mr.TaylornotedthattheHEPClosttwo .K,1 employeestotheAFT:RobertMorgensternandMarianSmith.#XXXX%#XXXX /7-2%%  ACCEMinutes2February2005Z#Z#J%page3 X A!) xdXEC !A D  #XXXX+#XXXXLIAISONREPORT ; #XXXX,#NXXXX  MargaretButtricksharedasummarypreparedbyHEPCCounselBruceWalkerofSB103:The    EthicsBillwhichwaspassedduringthespecialsession.Thebillisavailableforreviewonthe    legislatureswebsite(4Y R O  5  www.legis.state.wv.us6e.Oy.  7 V.#XXXNX#-#NXXXXԀ)    Mrs.Buttrickreportedbackonaquestionconcerningsickleave.Accordingtoamemofrom  k    BarbaraBeane,PEIAMembershipManager:1)AnemployeewhodiscontinuestheirPEIAhealth  W    coveragebutretainsatleastBasicLifeinsurancepriortoretirementinordertousetheiraccrued  C    sickandannualleavebenefitforemployerpaidinsuranceatretirement(ifemployedpriorto  /    June20,2001)and2)Ifanemployeeresignsbutreturnstostateemploymentwithinoneyear,they s     maybeeligibletohavetheirsickandannualleavereinstatedbutthatdoesnotapplytoPEIA _    guidelines.Inthissituationtherewasabreakinthecontinuityofcoverageandsothatwouldaffect K    theirbenefitplanandtheirabilitytoconverttopaidinsuranceatretirement. 7    Mrs.ButtrickencouragedstafftotakeadvantageoftheopportunitytosubmittheirPEIAbenefits    enrollmentchangesonlinebyreturningtheirsignupformbeforetheFebruary15thdeadline.All    nonsmokerswillstillneedtosubmittheirtobaccoaffidavitinordertoqualifyforthenonsmoker    discount.Therewillbenoplanmajorchangesthisyear. {   ItwasnotedthatHRdepartmentsdonotnotifyretirementplanprovidersofchangesinemployees S   personalinformation.EmployeesareresponsiblefornotifyingTIAACREForothersdirectlyof ?   anychangestheywishtomake. +   Copiesof18B65governingClassifiedStaffCouncilsweredistributed.Electionsforstaff [   representativesaretobeheldinAprilofthisyear.OncetheBOGorBOArepresentatives,CSC G   Chairpersons,andACCErepresentativesareelectedforthe20052007termresultsneedtobe 3   forwardedtoMrs.ButtrickandMrs.Neal.    ACCEmemberswereadvisedtonotifyallstaffattheirrespectiveinstitutionsthattheSeries8     draftswillbeavailableforviewingontheSeries8websitelinkedfromtheHEPCsite.Mrs. !   Buttricknotedthatthefirstdraftmaynotincorporateallitemsbutsectionsmaybedistributedin  w"   stages.Thefirstprioritywillbetoalphabetizethedefinitionsandbringsomestandardizationtothe !c#   formatorscopeofthedefinitions. "O $   AdiscussionwasheldconcerninghowFTEemploymentshouldbeaddressedinrestructuring, $'"&   downsizing,andbumpingsituations.Itwasnotedthattherewereconflictingrulingsfromthecourts k%#'   inresponsetogrievancesfiledatWestLiberty.Mrs.ButtrickwillaskforanupdatefromBruce W&#(   Walker,HEPCCounsel. C'$)   CLASSIFIEDEMPLOYEELEADERSHIPCONFERENCE )&+   Mrs.Nealreportedonplansforaleadershipconferenceforclassifiedemployeeleadersincluding *(-   CSCChairs,BOG/BOArepresentativesandACCErepresentatives.Thetentativedatesand +).   locationweresetforJune15to17,2005atStonewallJacksonLake.ViceChancellorTaylorhas ,s*/   agreedtoparticipateandGovernorManchinwillbeaskedtosharehisvisionforhighereducation. -_+0   AplanningcommitteewasappointedincludingBarbaraNeuman,MonicaShafer,MaryIgo,Sid .K,1   Cooper,andPaulMartinelli.#XXXNXB/#NXXXX /7-2  #XXXNX?#XXXXACCEMinutes2February2005Z#Z#J%page4 X A!) xdXEC !A D  #XXXX?#NXXXX  Itwassuggestedthatoneofthetopicsfortheleadershipconferenceshouldbeaworkshopon ;   facilitatingcommunicationwithclassifiedemployeesacrossthestateandbetweenthevarious '   representativegroupsacrossthestate.  UNIONIZATION    Severalmemberspresentreportedbeingcontactedby,BobMorgenstern,thenewWVAFT  k    organizeranditwasnotedthattheAFTwillbeopeningofficesinMorgantownandinHuntington  W    withtheintentionoflaunchingacampaigntoorganizehighereducationemployeesincludingboth  C    facultyandstaff.Adiscussionensuedontheprosandconsofunionizationandthepossiblepitfalls  /    ofhavingmultipleorganizationswithseparateagendasrepresentingfacultyandstaff.TheWV s     EducationAssociation(WVEA)isalsoaplayerinadditiontotheACCE,theACF,andtheCSCs. _  GUESTPRESENTATION 7  #XXXNX@#XXXX  DanFrost,ClassifiedStaffCouncilChairatBluefieldStateCollege#XXXXE#NXXXXԀaddressedthecouncilandled    aspiriteddiscussionontheissueofinstitutionsnotfundingthesalaryschedule.Itwasnotedthat    withtheseparateinstitutionsbeingfreetogiveraisesornotandtoaddressfundingthesalary    scheduleornot,theclassificationandcompensationsystemisnolongerfairandequitable. {   MemberswereadvisedtotalkwiththeirClassifiedStaffCouncilsaboutthemeritsoffilingformal g   actionstoforceinstitutionstomakesignificantprogresstowardfundingthescheduleasdirectedin S   code.MrsPitzeragainraisedtheconcernthattheCompensationReviewCommittee,whichis ?   providedforincode,hasnevermet,notingthatiftheCommitteewerefullyfunctionalmanyof +   thesecompensationissuescouldberesolvedinafairerandmoretimelymanner. o LEGISLATIVEAGENDA G   ChairNealappointedMr.HarbaughtocoordinateHigherEducationDayattheLegislatureactivities    fortheACCEandreportedthatTimHaines,anemployeeatShepherdUniversityandformerACCE     representative,hasagreedtodesignthebrochure.BobLong,SandyShriver,AnnetteSchorr,Debi     Cruse,PatsyBee,MaryAltop,BobMcPhail,BarbaraNeuman,PaulMartinelliandJohnnaBeane !   volunteeredtoassist.Mr.Harbaughannouncedthatthegroupwouldmeetimmediatelyfollowing  w"   theACCEmeetingtoreceivetheirassignments. !c#   Mr.Harbaughledadiscussiontoidentifyissuesforthelegislativeagendawhichincluded: #;!%    p Restorationoffundingtohighereducation. k%#'    p Fundingofthesalaryschedule. W&#(    p Fundingofthezerostep. C'$)    p AddressingPEIAincreasesandthe80/20mandategiventhecurrentsurplus. /(%*    p Therighttoserveinthelegislature. )&+    p RepresentationontheHEPCandtheCCTCE *',    p Keepingthesalaryscheduleincode. *(-    p Professionaldevelopmentandtrainingforstaff. +).    p Equalizationofretirementcontributions. ,s*/    p ContinuingprogressonSeries8revisions. -_+0 _   .K,1  #XXXNXF#XXXXACCEMinutes2February2005Z#Z#J%page5 X A!) xdXEC !A D  #XXXXQ#NXXXX  Mr.HigginbothamalsorequestedthattheACCEpursuerepresentationontheGoverningBoardsfor ;   theadministrativelylinked_ CTCs_ .Mrs.BeeandMrs._ Beane_ Ԁreportedthattheydonothavethe '   opportunitytovotefortheirBOGrepresentatives,onlythemaincampusvotesfortheBOG    representativeswhilethestaffatbranchcampusesvoteforBoardofAdvisorrepresentatives.  NEWBUSINESS    Mr.BrittonplayedarecordingofWVAFTpresidentJudyHalesinterviewonthe_ Hoppy_ Ԁ  W    _ Kerchaval_ ԀradioprogramregardingtheAFTslegislativeagenda.  C    Mrs.NealaskedthatACCErepresentativeskeepawareofunionactivitiesonthecampusesandthat s     weallkeeponeanotherapprizedinanefforttomonitortheissueswhichtheyintendtolobbyfor. _  #XXXNXR#NXXXXNEXTMEETING 7    ThenextmeetingwastentativelyscheduleforWednesday,March16,2005at9:00a.m.,in    Charleston.  ADJOURNMENT {   Therebeingnofurtherbusiness,Mrs.PitzermadeamotiontoadjournwhichwassecondedbyMr. S   Higginbotham.Themeetingadjournedat4:25p.m. ? #XXXNXPW#NXXXX  RespectfullySubmitted:  _ _ RobertA. ZacWycherley,Secretary "O $ withAmyPitzer,ViceChair #;!% APPROVED /(%*   15March2005 *',  #XXXNXNY#